Navigating Documentation as a Therapist

Let’s be real. The documentation aspect is a challenging angle of the job when working as a special ed teacher or therapist. But while we cannot cut out the charting, we have been very determined to facilitate the process for White Glove therapists and teachers with an easy, navigable system. We also collected some great tips and brought them to you below.

Get Familiar with Providersoft

 When being placed on your first assignment, your personal case coordinator will email you a copy of the Providersoft manual, a web-based data driven system you will use to document the progress on all future visits. All the data entered is being saved electronically, and you can anytime go back to add corrections without the headache of old-school papers. We recommend familiarizing yourself with the system from the start and contacting us ahead of time with any technical questions you may have. This way you can keep your complete focus on your patient when attending your first shift.

Note as You Go Along

Never let the laundry pile up is not only a household rule for laundry. Letting the charting duties accumulate to a huge bundle is disturbing, both by the difficulty of catching up and the accuracy of the progress notes is also in question. Visits are to be documented immediately after every session and submitted withing 48 hours.  

Confirm All Fields Are Filled in as Required

Sometimes our schedules are kind of crazy and we end up running a daily marathon. While we are at it, there are many required fields to complete with little questions we can easily miss. It is beneficial to get into the habit of reviewing the note prior to submitting to ensure everything is correct, sparing us the headache of having to go back to correct missing information.

Ensure Your Technology is Well-Connected

While you can use any device to connect to Provider Software and do your notes, we recommend using a laptop or tablet for best results. Also, you will be best off using a device with built in Wi-Fi or have your device connected to internet using a hotspot.

Ensure Your Drafts Are Saved

It is monstrous when we work hard over our notes, pausing to check back about one field… only to find out that we forgot to save our draft.

Rule: Always remember to save every draft no matter how much information is stored!  

Turn to us with Any Questions

We are here to support you with any questions or concerns. Contact your staffing coordinator anytime and she will be glad to assist you.

Click here for a more detailed guide on how to utilize Providersoft and loads of luck on your current or next assignment.

Share This Post

Share on facebook
Share on linkedin
Share on twitter
Share on email

More To Explore

Back To School

We Welcome Children Back to School! The White Glove Therapy branch happily welcomes back our children for a rewarding year 2023-2024! We look forward to

Read More »

Exclusive Vacation Discounts

Exclusive Vacation Discounts for White Glove Caregivers Vacation, staycation, or relaxation, however you are in to spend the enchanting summer season – happy planning! When

Read More »

YourVoice survey

DEI Is About Hearing Your Voice Moshe Stareshefsky, White Glove Chief Executive officer at White Glove invites you to complete the Your Voice survey to hear

Read More »

New! FlexCard Benefits

Henny Falkowitz, Senior Benefits Specialist at White Glove, is simply in love with what she is doing.  Whether you have spoken to her about your

Read More »

Annual Blue Trophy Awarded

Annual Blue Trophy Awarded to Teresita De Cruz On January 26th, Moshe Stareshefsky, White Glove Chief Executive Officer, announced the nomination of Teresita De La

Read More »

Live Event: Tesla X Raffle

Tesla X Raffle Being Drawn on February 1st  Our teams at White Glove were absolutely awed, amazed, stunned, and absolutely elated seeing the reverberating impact

Read More »

Project Fireworks 2023

Launching Project Fireworks, 2023  Just a quick heads up: After reading this article there is a fair chance that you will afford to drive your

Read More »

2023 Blue Trophy Award

2023 Annual Blue Trophy Award Winner to be Announced by Mid-January About the Annual Blue Trophy Therapist Award: Suspense is high in those days, with

Read More »

Thank you, Caregiver

50 Ways for Patients to Thank Their Caregiver on Thanksgiving Thank you for putting yourself on the front line. We greatly appreciate your service. We

Read More »

Did You Say Thank You.. Me?

A Thanksgiving Contest: Did You Say Thank You.. Me? Are you done with brainstorming how to thank your neighbors, friends, parents, colleagues, and supervisors? Disclaimer:

Read More »

Emotional Wellness

How to Sturdy a Patient’s Emotional Wellbeing in the Thick of Struggles Keeping your emotional and mental state at a solid and balanced altitude can

Read More »

Be Your Own Boss

How Therapists Become Their Own Boss: AKA a Per diem White Glove Therapist  A rough 5 to every 8 Americans dream of having their own

Read More »

Why I Love My Job

When Maria Nevelgas joined her course to become an Occupational Therapist, she didn’t think that there will come a point where she will feel like

Read More »

Subscribe To Our Newsletter

Spread the Words

Apply Now

Apply Now